8. Scheduling & Workflow

Video Production Workflow:

The key to you producing good work is in the planning!  It’s especially crucial where budgets are limited, if indeed there is a budget at all.   Planning ensures you get the most out of the resources you have available to you and achieve a smooth production run no matter how small or large your project is.

A typical video production workflow looks like this;

Screen Shot 2016-06-13 at 9.44.09 AM.png

Production Schedule:

You need to evidence a viable, effective and efficient production schedule for 360MC CW2.

In media production it’s generally easier to start planning your production schedule at the end and work back.

  • So think about when you need to deliver your film or project, put that date in the production schedule (calendar) first and work back. Setting up a production schedule is often done in excel (or however you like) and set up like a calendar so that you can plan all the elements from meetings, recce’s, filming, editing, finishing and delivery dates (of the film and the paperwork).  It should be comprehensive so that anyone looking at it knows what you are doing when.  This is a vital part of planning so you know you have thought of and planned everything.  It often changes as you get into production and should be treated as a fluid piece of paperwork.
  • You should include time for; research,  location recce, casting, filming prep, scripting, shooting, logging rushes, edit prep, editing, sound dubbing, grading. 
  • Once you’ve got your basic production schedule you can do as many drafts as you like to get it workable within your constraints.
  • Whilst it’s necessary for CW2 to hand-in a finalized version you should remember this is a flexible document that you tweak and amend as things change as you move onto 361MC (productions ALWAYS change, right up to the last minute what’s important is that you keep this up-to-date).  It is also an incredibly good record on how your production ran so that when you come to doing it again you have a reference and template.  In more practical terms while you are in production, it is a live and up to date plan of where you are should you need to hand it over to someone else through illness or such like.


Filming Schedule:

Don’t go on a shoot without this! Filming is the most expensive part of your production process. You can’t afford to waste a minute…

So you need to write a  specific filming schedule for when you go out on location shooting. It should be detail the following:

Crew and contributors call times and contact details, technical requirements, props, health and safety, weather forecast, travel (and accommodation) details, daily filming schedules

Your filming schedule shows that you have thought through the filming day and have a realistic idea of what you can physically achieve. It also fulfills your Health & Safety requirements.  A filming day from when you leave the house to when you get back or to an overnight hotel should be based on 10 or 12 hrs.Anyone else looking at this should be able to immediately  know where you are, with who and how to contact you at every minute throughout the day.

Screen Shot 2016-06-13 at 9.56.48 AM

Always have a plan A and plan B when you are filming and detail that in your schedule so you don’t waste time on location if you need to swtich plans at the last minute.  This happens more often that you might think so be prepared.  Nothing should be left to chance!


Further reading:

Screen Shot 2016-06-13 at 10.27.03 AMWe recommend this free scriptwriting and all-in-one production software.  https://www.celtx.com/index.html

Really useful website with scheduling templates you can adapt to your own work http://screenhi.co.uk/production/



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